Most businesses at least think about having a water cooler that’s accessible to employees, clients, or a combination of both. Having a water cooler on the property ensures that everyone stays hydrated, helping to boost productivity.
You can buy a water cooler and the bottles, but many companies also let you rent the water coolers. By renting, you will pay less money up front and not have to worry about maintenance or more than basic cleaning around the coolers.
Read on to discover how much you should expect to pay in water cooler rental prices and what affects the price.
Examples of Water Cooler Rental Prices
To provide an example of what you should expect to pay for a water cooler rental, look at some sample rates from a few companies, which will remain nameless. This should be particularly helpful given that most companies who offer water cooler rentals require you to contact them for a quote.
- Water cooler rentals range from $1 to $4 a week
- The first three months free
- Free delivery
- Pay-as-you-go water coolers for $4 a week
- One machine rental for $11.25 to $14 a week, with those packages including 30 to 70 water bottles, free servicing, and free quarterly sanitization
- Hot and cold desktop water coolers for $4.50 a week or $3.50 a week with a three-month deposit
- Free-standing hot and cold-water coolers for $5.50 a week or $4 a week with a three-month deposit
- Cool and cold dispensers for $5.50 a week or $4 a week with a three-month deposit
Average Cost of Water Delivery
Do not forget that, in addition to the water cooler rental price, you need to factor in the water delivery service cost. This will vary greatly based on your needs, but we can provide the following averages:
- Minimal water delivery usually starts at $45 a month
- Expect to pay about $7 for each 5-gallon bottle
- A small office with 10 to 20 employees will typically pay around $125 for water service
What Affects Water Cooler Rental Prices?
As with any other item for sale or rent, there are plenty of factors that will affect how much you pay for water cooler rentals.
Type of Water Cooler
One of the biggest factors will be the type of water cooler that you choose. Even the traditional water coolers that you picture with large plastic bottles on top come in multiple styles, including those that sit on the floor and those that go on counter tops. Each will have its own price.
Opting for a water cooler that connects to your water line instead of including reusable bottles would also be a different price.
Extra Features on the Cooler
The more features the water cooler has, the higher the price will usually be. For example, choosing a cooler that has cool and hot water settings will cost more than those with just cold water, which would cost more than one that keeps the water at room temperature.
You will also need to consider the accessories that come with the cooler, such as water filters, cup dispensers, and cups. The more accessories you have, the more you will usually pay.
What Is Included
You can also expect to pay more for water cooler rental prices if the leasing company takes care of maintenance and installation.
The Water Bottles
Assuming you are renting a traditional water cooler that uses oversized bottles, the price may also depend on how the company handles refills.
You may find a company that includes them in the rental fees for the cooler, in which case you will pay more monthly. Alternately, you may find a company with a lower monthly rate that requires you to pay a small fee for each water bottle.
Many companies will even provide the water coolers completely free if you sign an agreement to receive a certain number of bottles each month for a set period of time.
Quantity of Coolers
Many water cooler rental companies will offer bulk discounts, so you will pay less for each cooler if you rent more of them.
As with any other rental agreement, expect to pay more if you choose a longer rental term.
Your Credit Score
Your credit score, or your business’s credit score, will also affect the rate you pay.
Ready to Rent a Water Cooler?
If you are ready to rent a water cooler, remember that you may find a water service company that includes a discount on the water cooler itself or even includes it for free with a longer contract.
Otherwise, the price will depend on the rental term, your credit score, the number of coolers, and the type of cooler, including its features.